Minutes of Clan Pompey AGM Season Ending 2013-14
Venue: The Wash Bar, 11-13 North Bank Street, Edinburgh, EH1 2LP Date: 26th July 2014 Time: 12:30 for 13:00
Attendees: Simon Bowman ( Chairman), Neil Wiggins, Steve John, Alan Cottingham, Neil Davies, Richard Brook, Andrew White, Jan Edwards, Dougie Tomlinson, Carl Wrightson, Sam and Martin Shields, Bob Blanks, Suzie Blanks, Stephen Blanks, Gav Rudd, Rachel Renihan and Gavin, Ben Casey, John and Michael Redford, Paul Chappell & daughter), Scott Clark, Craig Dishington, Stanley and Elsie Wiggins (part)
Apologies: Ken Wilson, Michael Maunder, Sarah Jane Edwards, Matt Parvin, Scott McKenzie, Brian Brooks
1. Previous minutes (comments);
2. Accounts/expenditure: Steve to give brief summary; Steve explained that we had achieved all we set out to do at last year’s AGM, notably the objective of reducing the cash balance from c£1000 to c£800 which had been achieved by reducing membership fees for the year, we made a bit of a loss on Hartlepool trip which was priced too tightly. We now have 69 paying members compared to just 31 three years ago.
3. Office Bearers; Chairman/merchandise: Simon Bowman Vice Chairman: Neil Wiggins Treasurer: Steve John Secretary: Alan Cottingham Membership: Rob Stevenson Web/Admin: Brian Brooks Social: Ken Wilson Transport/Travel: Scott Clark
Current office bearers are all willing to carry on in roles. Morgan be added to the Committee as he felt they would make a valuable contribution.
The Chairman extended a warm welcome and thanked all those involved in running Clan Pompey.
Subscription – there was much debate over what was an acceptable price for individual and family memberships, a delicate balance in finding a price at which the Clan can break even. We may charge more than other PFC Supporters clubs but we do more together, ie away coaches, buffets, Christmas lunch etc. We don’t want to deter “armchair” members who don’t attend matches or gatherings, those who do actively participate had no issue with higher membership fees.
A rise in annual fees to £10 single/ £5 per child with a cap of £20 for a family was voted upon and approved.
How to attract new Clan membership, agreed that the Clan flag at grounds is the best advert. Facebook page membership now at 500.
No new suggestions for website, well done Brian for how it currently looks. The map of members location is a good addition. The Twitter account is not used so this can be retired.
5. Matches and Travel:
Games for next season, Tranmere, Bury, Hartlepool, Carlisle (Stuart Borrill’s stag weekend 3 & 4 April 2015), York. Fleetwood
Clan Big Day Oot - Mini bus/coach/train – Stephen Blanks mentioned that he works for Stagecoach and could potentially get the Clan a 30% discount on any size bus or coach for away
Steve proposed that Neil Davies, Nigel Parr and Paul
fixtures ( NB we would have to leave it in a better state than last season’s Hartlepool coach!). Next action: Clan Travel coordinator (Scott Clark) to contact Stephen when away games decided.
T-shirts for new season – Michael’s bus design adopted as front of new season’s t-shirt. Neil W to continue with production of T-shirts.
Merchandise with new logo, agreed that Clan Pompey wristbands should be ordered in all sizes and sold to existing members and at away games to raise funds for the Clan. Michael and John to order and supply. Also looking at Silk Scarves. Redford and Sons to continue putting merchandise ideas to Clan committee throughout the season.
Badges – no new order this season, wristbands are this season’s must have!
Pompey Academy, a Clan donation was not discussed, many members have made individual donations.
Ride to Bury Cycle Ride – we donated £50 when approached by the ride organisers.
Clan Wreath for Remembrance Service at Haymarket, Craig funded this himself, well done Craig!
It was agreed that in most cases individual donations were suitable rather than the Clan donating, if a charity or organisation approach the Clan for sponsorship (eg the Ride to Bury) then Neil W will vet the request and consult the Committee for a decision on whether a Clan donation is suitable/appropriate.
Dependant on fixtures, Luton away on 28 Dec may be televised but do we want a Christmas do after Christmas? The Bon Accord will be the favoured venue for any bash.
9. AOB: Steve moaned about the beer, Jan moaned about the beer, Carl moaned about the beer! (I won’t forget!)
Then followed a highly entertaining football quiz, thanks to Brian for the questions and Neil for the picture round. Well done to Richard, Andrew, Carl and Alan who were the winners.
15 members present:
New members Paul, Mark and Mark welcomed to the Clan.
Stevie John gave a brief summary of accounts. Clan has a healthy bank balance of £1038. Stevie said that payments for tickets and membership had gone smoothly this season and thanked members for their prompt payments.
Fees were discussed and the following decision voted in. Membership fees for season 2013-2014 will be £5 for individuals and £10 for family. This will be for one season and revisited at next AGM.
Promotion of new members.
Brian Brooks to open a Clan Pompey Twitter account. (done)
Brian Brooks also to look into business cards for members to hand out.
Clan adverts in away match programs. It was felt that this could be raised through the season when necessary.
3. Matches and Travel.
Possibility of another coach trip, preferably early season. Dependant on fixtures.
Stevie John requested that members keep their contact details up to date.
4. Christmas get together.
Dependant on fixture list. Possible away day.
5. Use of Funds.
Lapel badges – Bob Hobbs showed a picture of the new 12th Man badge. It has an added scroll under the badge with the date of the PST takeover. All thought this looked really good. Simon Bowman to enquire the costs of creating a Clan badge with something similar.
PayForAPalScheme – those present unanimously felt that Clan should not donate this season. Should be an individual thing.
Clan Div 2 Tour “T” shirts – Neil Wiggins to look into options.
Members present raised the question of Clan logo merchandise, shirts, hats and scarves – Simon Bowman to contact suppliers to see if they still hold logo template. A merchandise order will then be run.
A special mention for Scott Clark for all his work and loyal support.
Meeting closed with everyone cheering on Wigan.
Date: 15th October 2011.
Venue: Bon Accord. 153 North Street. Glasgow. G3 7DA.
1. Acceptance of last years minutes.
Brief summary of accounts
3. Office Bearers.
Chairman Simon Bowman.
Treasurer Stephen John.
Secretary Alan Cottingham.
Membership Jamie Kirkby.
Website/Admin Brian Brooks (to be formally agreed).
(Posts to be confirmed).
Promotion of new members.
Payments for membership outstanding.
Burnley, 10th December.
Scummers, 18th December.
Leicester, 31st December.
The BIG weekend – Blackpool, 11th February.
Barnsley, 18th February.
Doncaster, 14th April.
Notts Forest, 28th April.
Thanks to Phil for looking after the website.
Thanks to Brian for taking up the role.
Reminder; send photos and tales to Brian.
7. 2011 Christmas Dinner.
8. Use of Funds.
11. Beer time, watch telly.
(Meeting outcome to follow)...